Job Opportunities

Closing Date:

30 April 2021

Duration of contract:

1 year (extension to be based on performance and availability of funds).

Starting Date:

1 June 2021

Travel Requirements:

Travel to Ho Chi Minh City and intervention provinces (Thai Nguyen, Hai Phong, Ba Ria Vung Tau, Binh Duong and Long An) (20%).

Full time position (%FTE):

100% FTE


Ha Noi


The person hired for this position will be employed by our sister organization IRD VN.

IRD VN is a locally registered social enterprise in Viet Nam. IRD VN is a young, dynamic and growing organization. Though we started in 2016, we now have over 30 office-based staff working across five cities in Viet Nam. We work in closer collaboration with the Vietnam Administration for HIV/AIDS Control, the National TB Control Program, Provincial CDCs and TB Programs, and other in-country partners to implement projects funded by USAID, the University of San Francisco (UCSF) the Stop TB Partnership’s TB REACH initiative, the Centers for Disease Control and Prevention (US CDC), UNITAID and Otsuka. In collaboration with CDC/Vietnam and UCSF, IRD VN is focusing on strengthening the HIV program in Vietnam through improved data-driven decision-making and stronger public and private health system linkages. The project is designed with two objectives: (i) Improve data use at province- and district-level HIV facilities; (ii) Strengthen linkages between public and private healthcare sectors. Project is deployed in Thai Nguyen, Ha Noi, Hai Phong, Ba Ria Vung Tau, Binh Duong, Long An and Ho Chi Minh city. We are searching for a highly qualified, experienced and motivated HIV Programs Manager who is detail oriented and an excellent communicator. This person needs to plan and work ahead, while maintaining strong relationships with coworkers, donors and government staff. The HIV Programs Manager will be responsible for coordinating work across all four cities of the project and ensuring its success. In the medium-term, the HIV Programs Manager will assist IRD VN in mobilizing new sources of funding and building a
strong HIV department within the organization.

For more information about IRD, please visit


Job Responsibilities:

Project coordination

  • Develop and supervise the adherence to project standard operating procedures (SOPs)
  • Routinely communicate with the donors, stakeholders, the HIV regional coordinators and IRD VN HIV team
  • Produce job aids for staff
  • Coordinate and provide technical assistance to strategic partners (VAAC, other US CDC partner, provincial CDC/PAC and HIV sites: VCTs and OPCs)
  • Coordinate with regional coordinators and HIV PPM Officers to plan training sessions
  • Conduct trainings sessions and provide on-the-job training for IRD VN staff
  • Develop materials to recruit private providers who are treating people living with HIV (PLHIV)
  • Ensure recruitment of private providers (PPs) who are treating PLHIV
  • Supervise the management of project contracts with PPs
  • Visit private providers who are treating PLHIV and understand their concerns with participating in the project
  • Share experiences of project implementation between districts
  • Trouble-shoot problems with field implementation
  • Track project deliverables and ensure all are developed and submitted on time
  • Ensure patient confidentiality at all times

Technical assistance

  • Assist IRD VN’s M&E team to develop dashboards and standardized data outputs
  • Develop quality control (QC) and quality assessment (QA) documents
  • Share and explain data summaries developed by the M&E team with National, Provincial or District level authorities
  • Lead workshops to conduct a data use needs assessment with provincial, district and community-level stakeholders
  • Lead IRD VN HIV M&E team to provide TA to all project sites (at national, provincial and district levels)

Stakeholder management

  • Prepare plans and obtain approvals from relevant government authorities
  • Meet with Provincial-, District-, and Ward-level health staff to discuss implementation of the project
  • Liaise with government officials to ensure the smooth implementation of the project
  • Plan and host quarterly progress updates with government officials

Data monitoring

  • Ensure complete capture of HIV testing and treatment data including PrEP, PNC data and other implementation activities
  • Support the compilation of project data from districts and provinces; and relay to the Monitoring and Evaluation (M&E) team
  • Monitor recruitment of private providers
  • Troubleshoot data quality issues in the field
  • Communicate any issues discovered during field visits to management in a timely manner

Reporting requirements

  • Maintain detailed notes and documentation on project activities
  • Develop and submit field-visit reports for every monitoring trip taken
  • Review and provide the feedback/solutions for HIV team’s field-visit reports
  • Complete monthly reporting requirements for IRD VN and the donors
  • Draft and review quarterly narrative reports in English and other project for UCSF
  • Attend meetings with the donor and report on progress to targets
  • Coordinate with Finance & Accounting (F&A) department and administration to monitor project budgets and prepare finance reports based on generally accepted accounting principles, IRD VN guidelines and donor requirements
  • Meet quarterly and annual reporting deadlines.


  • Ensure effective, timely responses to key stakeholder inquiries and concerns;
  • Provide regular status update to supervisors and other key project stakeholders;
  • Attend periodic meetings to report project progress;
  • Communicate with IRD VN Directors and Managers about procurement needs;
  • Facilitate and accompany, if possible, project site visits by external parties;
  • Assist in all aspects of the implementation of the interventions of the grant;
  • Other activities requested by IRD VN Directors.


Academic credentials

  • Bachelor’s degree in a field related to health, epidemiology, development, or management is required
  • Master’s degree preferred

Work experience

  • Minimum 8 years of relevant work experience required
  • Extensive experience engaging with government agencies
  • Minimum 2 years of project management experience for HIV required
  • Health-related work experience is strongly preferred
  • Familiarity with USG and PEPFAR funding mechanisms, requirements and regulations (agency-specific and federal) is very advantageous
  • Familiarity with the national HIV reporting standards, e.g., Circular 03, reporting systems, e.g., HIV INFO, PEPFAR MER indicators and/or Global Fund indicators is preferred

Professional qualifications

  • Self-motivated, independent working style
  • Experience with personnel management
  • Experience with working in collaboration with government health officials is required

Able to independently write reports and create presentations

Language Requirements:

Fluency in Vietnamese and English (both written and verbal) is required

Applications should include:

  • A cover letter written in English
  • A detailed Curriculum Vitae
  • At least two employment references (Name, Phone Number, Email Address)
  • All applicants are requested to highlight their experience managing and motivating teams of people either in their CV and cover letter.

How to submit an application:

  • By e-mail to
  • Subject: ‘Application for HIV Programs Manager’
  • No later than 30 April 2021

Compensation will be commensurate with experience.
Full benefits will be included in the compensation package.

All applications will be carefully considered, but only short-listed applicants will be interviewed.
If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.

FIT is an equal opportunity employer.

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